Work from Home Guidelines General Guidelines:

Secure Workspace:

• Set up a dedicated and secure workspace at home to minimize distractions and enhance productivity.

Regular Work Hours:

• Adhere to regular work hours as defined by your supervisor, unless otherwise specified.

Communication:

• Stay connected with colleagues through communication tools like email, messaging apps, and video conferencing.

Remote Desktop (Zoho Assist):

• Utilize the company-approved remote desktop tool (e.g., Zoho Assist) to access your work computer securely.
• Ensure secure and unique passwords for remote desktop sessions.

VPN Access:

• If applicable, connect to the company VPN before accessing shared folders or other internal resources.
• Follow VPN usage guidelines provided by the IT department.

Data Security:

• Avoid saving company data locally on personal devices. Store files in designated shared folders accessible through the remote desktop or VPN.
• See the policy on Flash Drive and External Storage and backup 

High-Speed Internet: 

• Ensure a reliable and high-speed internet connection for seamless remote work. Do not use a service from neighbors or public services without discussing with managment and IT.

Company-Issued Devices:

• Use company-issued devices for work-related tasks.

Secure Wi-Fi:

• Use a secure Wi-Fi connection with a strong password.
• Avoid public Wi-Fi networks for work-related tasks.

Anti-Phishing Measures:

• Exercise caution when opening emails or messages and avoid clicking on suspicious links.
• Report any phishing attempts to the IT department.

Device Security:

• Implement device security measures, such as screen lock passwords, biometric authentication, and encryption.

Use Webmail as opposed to Outlook or other email apps on your computer whenever possible.

Ergonomic Setup:

• Arrange your home workspace to promote good posture and reduce strain on your body.
• Use an ergonomic chair and position your monitor at eye level.

Regular Breaks:

• Take regular breaks to stretch and move around to avoid physical strain.

Technical Issues :

• Report any technical issues, such as problems with remote desktop or VPN, promptly to the IT department.

Productivity Concerns: 

• Communicate with your supervisor if you encounter challenges affecting your productivity.

Confidential Conversations: 

• Avoid discussing confidential matters in public spaces or where others might overhear.

Secure Document Handling: 

• Follow company policies for handling and securing confidential documents and information.

Emergency Contacts: 

• Provide up-to-date emergency contact information with management.

Emergency Procedures: 

• Familiarize yourself with emergency procedures and evacuation plans relevant to your location.

By working from home, you acknowledge that you have read, understood, and agree to comply with these Work from Home Guidelines.

These guidelines will be reviewed regularly to ensure their relevance and effectiveness. Amendments, if necessary, will be communicated to all relevant parties.